Administrative Assistant

Canadian Pacific (CP) and Kansas City Southern (KCS) are now CPKC. As the only truly North American railway, we are making big moves! Drawing on our strong foundations and heritage, CPKC moves essential goods across our 20,000-mile network to support economic growth throughout Canada, the U.S. and Mexico. Be a part of history as we connect a continent and create exciting career opportunities across our new transnational network. Visit cpkcr.com to learn about the CPKC advantage, our purpose and culture.

PURPOSE OF THE POSITION:

The Administrative Assistant will work in a dynamic team environment providing administrative support to the Legal Services group. The successful candidate will be self-motivated, have excellent attention to detail, and will undertake tasks that are time-sensitive and confidential. This is a short-term temporary position for 2 months.

POSITION ACCOUNTABILITIES:

• Support file and document management, using tools such as MS Office, MS Outlook, PDF, Visio, SharePoint, and data rooms (such as FTPs, and other data transfer and data storage systems), ensuring that files are properly opened, stored, and closed, in accordance with company process
• Assist with the compilation, and organization of sensitive and/or confidential documentation, such as correspondence, contracts, pleadings, briefs, reports, and other records as required and as advised by legal counsel
• Input data from various sources into CPKC systems and identify and resolve any discrepancies or errors in data
• Organize and maintain electronic and physical files while ensuring accuracy and completeness of all data entered
• Collaborate with team members to ensure data is entered correctly and in a timely manner

POSITION REQUIREMENTS:

• Legal Assistant Diploma or equivalent, or current enrollment in these fields, preferred
• Sophisticated computer skills, including Outlook, Word, Excel, PDF etc.
• Excellent verbal and written communication skills

ADDITIONAL INFORMATION:

As an employer with North American presence, the possibility does exist that the location of your position may be changed based on organizational requirements.

Background Investigation:

The successful candidate will need to successfully complete the following clearances:         

• Criminal history check
• Reference check

Management Conductor Program:

Becoming a qualified conductor or locomotive engineer is the single best way for a management employee to learn the business at CPKC. You may be required to obtain a certification or to maintain your current certification/qualification as a conductor or locomotive engineer.

CPKC is an employment equity employer committed to the principles of employment equity and inclusion. We encourage all qualified candidates to apply including women, Black, Indigenous, People of Colour (BIPOC), members of the LGBTQ+ community, and people with disabilities. Accommodations for the job application process can be provided, as appropriate, upon request. All applicant information will be managed in accordance with the federal Personal Information Protection and Electronic Documents Act (PIPEDA). 

• Department: Law
• Job Type: Fixed Term
• Position Type: Non-Union
• Location: Calgary, Alberta
• Country: Canada
• % of Travel: 0-10%
• # of Positions: 1
• Job Grade:
• Job Available to: Internal & External

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