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Administrative Support

  • Req ID:  97811
  • Department: Operations - Engineering
  • Job Type: Full-Time
  • Position Type: Non-Union
  • Location: Calgary
  • Country: Canada
  • % of Travel: 0-10%


* A successful candidate would be required to start daily at 0600 MT in support of our Eastern Operations.


Canadian Pacific (TSX:CP)(NYSE:CP) is a transcontinental railway in Canada and the United States with direct links to eight major ports, including Vancouver and Montreal, providing North American customers a competitive rail service with access to key markets in every corner of the globe. CP is growing with its customers, offering a suite of freight transportation services, logistics solutions and supply chain expertise. Visit to see the rail advantages of Canadian Pacific.



The Administrator Support is responsible for interacting between all levels of management and unionized employees and providing support to the Engineering front line managers and directors. This position is accountable for all administrative aspects of crew activities including daily reporting for Engineering field operations, unionized time and expense entries, and supporting and working collaboratively with other team members. The Administrator Support will also assist the Engineering Works Team as required through ad hoc reporting, entry analysis, Bid Award support, and development, testing and training of various initiatives required for the business.



  • Input and trouble shoot time entries for unionized employees
  • Submit Daily Production reports and make necessary corrections as required
  • Cross-reference the scope, schedule and project numbers, charge-out the field material consumption in SAP and validate that the charge-outs match before submitting
  • Update the material and Director reports
  • Participate in material reconciliation meetings and update entries as required
  • Update the crew consists as required
  • Review, validate and submit unionized personal expense claims on a weekly basis
  • Submit position change requests and returns from leave as required
  • Manage day-to-day requirements from Engineering production crews including hotel booking requests, HR inquiries, etc.
  • Order basic supplies required for crew operation
  • Provide feedback and help to identify process improvements
  • Participate in the development, training and roll-out of initiatives to the field
  • As seasonally required, assist the Bid Award Team call centre
  • Assist with the preparation of and attend annual crew start-up meetings


  • High school diploma or GED Equivalent required post-secondary diploma is beneficial
  • Knowledge and demonstrated ability in the advanced use of Microsoft Office applications, particularly MS Excel
  • Strong written and verbal communication skills
  • Working knowledge of SAP applications material, time or expense entry knowledge is an asset
  • Understanding of Engineering Field Operations
  • Understanding of Engineering collective agreements
  • Ability to pay attention to detail and understand and process information from various groups
  • Proven ability to work collaboratively with others on an individual, team and project basis
  • Ability to work effectively with a variety of people from the front line-employee to senior management with courtesy and integrity
  • Ability to work with established processes and to develop new processes
  • Ability to exhibit exceptional patience, balance with strong, proactive approach to get things done and continuous improvement of CP core principles
  • Bilingual in English and French is an asset


Background Investigation:

The successful candidate will need to successfully complete the following clearances:    

  • Criminal history check
  • Reference check
  • Employment verification



As an employer with national presence, the possibility does exist that the location of your position may be changed based on organizational requirements.


Management Conductor Program:

Becoming a qualified conductor or locomotive engineer is the single best way for a management employee to learn the business at CP. You may be required to obtain a certification or to maintain your current certification/qualification as a conductor or locomotive engineer.

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