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Securities Paralegal

COVID-19 Vaccination Requirement:

Pursuant to the Government of Canada's mandate that all federally-regulated employers require their employees to be fully vaccinated against COVID-19, CP requires all prospective employees to confirm their vaccination status, as part of the hiring process and as a condition of continued employment.


  • Req ID: 95625
  • Department: Law
  • Job Type: Full-Time
  • Position Type: Non-Union
  • Location: Calgary, Alberta
  • Country: Canada
  • % of Travel:
  • # of Positions: 1
  • Job Grade: 4
  • Job Available to: Internal & External
  • Deadline to apply: 07/04/2022


Canadian Pacific is a transcontinental railway in Canada and the United States with direct links to major ports on the west and east coasts, providing North American customers a competitive rail service with access to key markets in every corner of the globe. CP is growing with its customers, offering a suite of freight transportation services, logistics solutions and supply chain expertise. Visit to see the rail advantages of CP.



The Corporate and Securities paralegal role provides support to the corporate secretarial and legal teams, with key support also provided from time to time to the treasury, corporate reporting and compensation teams. The role requires someone with at least seven years of relevant experience who is highly motivated, can work with little supervision in a team environment and someone who can work in a fast-paced and constantly changing environment. The chosen candidate will join a talented and dedicated corporate secretarial team that sets a standard of excellence in their roles. Some of the key tasks related to the role include but are not limited the following as noted below. While not required, we would also welcome candidates who have the ability to speak either or both of Spanish and French.

This position will report to the General Counsel and Assistant Corporate Secretary.



Corporate/Securities Paralegal

Shareholder Services

  • Monitor, respond and track inquiries from shareholders received by telephone, email or post.
  • Correspond with common stock transfer agent with respect to shareholder inquiries, outstanding shares, invoicing questions, special services (as required).
  • Correspond with 4% debenture stock transfer agent with respect to shareholder inquiries, outstanding shares, supply of stock certificates, special services (as required).
  • Act as transfer agent and registrar for minority shareholders of subsidiary companies including maintain shareholder account information, process transfer requests, coordinate distribution of semi-annual dividends and locate lost shareholders.
  • Attend to CP trading requests for directors and senior officers, maintain pre-clearance list and open /close trading window through Shareworks.


Corporate/Securities Governance

  • Prepare and file TSX Form 1 – Change in Issued and Outstanding Shares – Monthly.
  • Prepare and file TSX Form 14B – Reporting of purchases of securities made under a Normal Course Issuer Bid – Monthly.
  • Report NCIB share purchases on SEDI – Monthly.
  • Report number of outstanding shares to NYSE via their platform – Quarterly.
  • Create regular quarterly (and special) blackout list with input from departmental leaders. Add blackout to Shareworks equity plans management system.
  • Maintain Insider Reporting Schedule.
  • Monitor scheduled grants of stock options, PSUs, release of PSUs, DSUs, 401k, ESPP reinvestment of dividends etc. While the ability to do SEDI filings is an asset, all that is required is an ability to work with external service providers in making such filings.
  • In collaboration with the records specialist, coordinate the distribution of training materials and annual acknowledgement of the Code of Business Ethics by non-union employees. Monitor completion/sign-off of training/Code.
  • Conduct corporate searches as required.
  • Attend to and maintain the filing of annual returns Federal, Extra-Provincial and various US jurisdictions including returns required by Statistics Canada.
  • Maintenance of corporate minute books.
  • Assist with the preparation of meeting material, resolutions, minutes, for subsidiary related companies.
  • Prepare corporate documents, including but not limited to annual resolutions, incorporations, organizations, dividends, banking, share transfers, director/officer changes.
  • Assist, arrange and co-ordinate filing of CP’s quarterly results including arranging notification of press release and subsequent filing on SEDAR/EDGAR/LSE.
  • Assist, arrange and co-ordinate SEDAR/EDGAR filing of CP’s press releases.
  • In collaboration with the records specialist, coordinate the distribution of training materials and annual acknowledgement of the Code of Business Ethics by non-union employees.
  • Monitor completion/sign-off of training/Code.



  • University degree and/or Paralegal diploma in corporate law;
  • Minimum of level 1 Government of Alberta Cores filing certificate;
  • Possess at least 10-12 or more years’ experience as a paralegal in the area of corporation law and procedures;
  • Familiarity or experience with Diligent and Shareworks platforms preferred;
  • Experience in managing intercompany corporate transactions through subsidiary entities;
  • Excellent administrative, analytical, research and communication skills and experience;
  • Understanding of common legal documents relating to corporations, including shareholder agreements, partnership agreements, leases, share purchase agreements and joint venture agreements;
  • Broad knowledge of a corporation's structure and ability to interpret regulations;
  • Tact, diplomacy, good judgment and strong interpersonal skills are required in the handling of information of a confidential nature;
  • Attention to detail is a must;
  • Ability to work independently, provide leadership and work with people at all levels of management;
  • Strong communication skills both verbal & written;
  • Must have the ability to travel to Board Meetings if required, in North America;
  • Must be willing to work in a high paced environment that is constantly changing;
  • Must have excellent cross-functional skills and be willing to work as part of the corporate secretarial team as well as with the broader CP team, including with the finance, corporate risk, compensation and internal audit departments.



  • Flexible and competitive benefits package
  • Competitive company pension plan
  • Employee Share Purchase Plan
  • Performance Incentive Program 
  • Annual Fitness Subsidy



As an employer with national presence, the possibility does exist that the location of your position may be changed based on organizational requirements.


Background Investigation:

The successful candidate will need to successfully complete the following clearances:    

  • Criminal history check
  • Reference check


Management Conductor Program:

Becoming a qualified conductor or locomotive engineer is the single best way for a management employee to learn the business at CP. You may be required to obtain a certification or to maintain your current certification/qualification as a conductor or locomotive engineer.


CP is an equal opportunity employer committed to the principles of employment equity and inclusion. We welcome applications from all qualified individuals. All applicant information will be managed in accordance with the federal Personal Information Protection and Electronic Documents Act ("PIPEDA").

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