Administrative Assistant

Canadian Pacific (CP) and Kansas City Southern (KCS) are now CPKC. As the only truly North American railway, we are making big moves! Drawing on our strong foundations and heritage, CPKC moves essential goods across our 20,000-mile network to support economic growth throughout Canada, the U.S. and Mexico. Be a part of history as we connect a continent and create exciting career opportunities across our new transnational network. Visit cpkcr.com to learn about the CPKC advantage, our purpose and culture.

POSITION SUMMARY:

This role is a rare opportunity to join the railway industry and directly support the leaders of CPKC’s Government Affairs and Communications groups.

POSITION ACCOUNTABILITIES:

•         Diligently and accurately manages lobbying registrations and disclosure reports within the applicable deadlines to ensure compliance with lobbying regulatory requirements in Canada and the United States
•        Manages the planning and scheduling of meetings with elected officials, senior government officials, external organizations and internal colleagues, including coordination of attendance and preparation and distribution of supportive material
•          Supports the organization of CPKC’s Ottawa office, including welcoming visitors, coordinating work with other internal departments, and ordering supplies as needed
•          Responsible for booking and managing travel reservations and business expenses
•          Develops and manages a contacts database of elected and non-elected senior government officials
•          Provides administrative support for managing incoming and outgoing executive correspondence
•          Assists in the improvement of internal processes and documentation management to support efficiency and consistency
•          Develops, organizes, and drives special projects and other duties, as needed, to support successful outcomes for CPKC’s Government Affairs and Communications priorities and objectives

POSITION QUALIFICATIONS:

•        Recent graduate holding a university degree or equivalent professional administrative work experience
•        Outstanding organizational, planning, and process skills, and a strong ability to multi-task
•        Strong written and verbal communication skills
•        Excellent people and inter-personal skills
•        Desire to learn and grow
•        Strong demonstrable digital skills, including proficiency with the Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint
•        Ensures quality control for their own work product
•        Adaptable and responds resourcefully to new demands and challenges
•        Schedules and balances work to recognize changes in priorities, timelines and internal/external concerns
•        Keen to take initiative and act proactively to anticipate needs
•        Ability to respond to urgent situations outside of normal business hours, as needed
•        Bilingualism (English & French) is an asset

WHAT CPKC HAS TO OFFER:

• Flexible and competitive benefits package
• Competitive company pension and/or retirement plans
• Employee Share Purchase Plan
• Performance Incentive Program
• Annual Fitness Subsidy
• Part-time Studies Program 

ADDITIONAL INFORMATION: 

As an employer with North American presence, the possibility does exist that the location of your position may be changed based on organizational requirements. 

Background Investigation:

The successful candidate will need to successfully complete the following clearances:       

·         Criminal history check

·         Reference check

Management Conductor Program:

Becoming a qualified conductor or locomotive engineer is the single best way for a management employee to learn the business at CPKC. You may be required to obtain a certification or to maintain your current certification/qualification as a conductor or locomotive engineer.

For our US applicants, CPKC is an equal opportunity/affirmative action employer, inclusive of protected veterans and individuals with disabilities . For Canadian applicants CPKC is an employment equity employer committed to the principles of employment equity and inclusion. We encourage all qualified candidates to apply including women, Black, Indigenous, People of Colour (BIPOC), members of the LGBTQ+ community, and people with disabilities. Accommodations for the job application process can be provided, as appropriate, upon request. All applicant information will be managed in accordance with the federal Personal Information Protection and Electronic Documents Act (PIPEDA).

·         Req ID: 104526

·         Department: Strategic Planning & Corporate Services

·         Job Type: Full-Time

·         Position Type: Non-Union

·         Location: Ottawa, Ontario

·         Country: Canada

·         % of Travel: None

·         # of Positions: 1

·         Job Grade: 6

·         Job Available to: Internal & External

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